Gallery
Gallery
Preamble
There are three documents that will be used to provide guidance, organization and additional details beyond the Constitution of how Bethel Baptist Church will carry out our Core Values, and our Mission. Each of these documents will be available to all Covenant Members. The approval of each of these documents and changes to them are described below.
Bylaws
This document defines the first level of detail. The Bylaws define:
     A. The qualifications, roles, responsibilities, and structure of the Bethel Leadership Team and the membership of the team
     B. The process for selecting and approving the Pastor, the leader of the Ministry Teams, and Prayer and Bible Study Group Coordinator, and the Deacons
 
Bylaws and changes to them require approval of a simple majority (greater than 50% of the covenant members present in a church conference as defined in Section 3. Church Conferences of the Bylaws.
Personnel Policy Manual
This document defines:
     A. The details of the policies associated with the pastor not defined in the Bylaws
     B. The qualifications of paid staff positions
     C. The Job descriptions
     D. The policies on vacation, holidays, and sick leave
     E. The policies on hiring, resignations, and terminations of paid staff individuals 
 
The Personnel Policy Manual and changes to it require approval of a simple majority (greater than 50%) of the covenant members present in a church conference as defined in Section 3. Church Conferences of the Bylaws.
Ministry Manual
This document describes the details about church policies, procedures and organization charts depicting lines of responsibility in the administration of the church and how the various Ministry Teams as well as Prayer and Bible Study Groups function. 
     A. The level of detail of this manual will be determined by the Bethel Leadership Team
     B. It should have sufficient detail to ensure the teams understand their roles and responsibilities
     C. It should document the annual plan of ministries, activities, and events
     D. It should establish the measures, goals, and the process to track and report progress
     E. It should define the measures that will be regularly evaluated to ensure goals are being met
 
The Pastor has the main responsibility to ensure the Ministry Manual is maintained. The Ministry Manual and changes to it require the approval of a minimum 2/3rd’s vote of the Bethel Leadership Team Leaders.
1. Organization

The following organization chart is a basic structure of the church. All positions of leadership will be Covenant Members who have been so for a minimum of six months except the Pastor who assumes leadership of the BLT upon being elected pastor as defined in these bylaws.

2. Individual Roles and Responsibilities
2.1 Bethel Leadership Team Leaders
The Bethel Leadership Team shall serve the church by leading in planning, coordinating, conducting, and evaluating the ministries and programs of the church and its organizations.
2.1.1 Leaders
A. Pastor
B. Early Childhood Ministry Team Leader
C. Elementary Ministry Team Leader
D. Middle School Ministry Team Leader
E. High School Ministry Team Leader
F. Prayer & Bible Study Groups Coordinator
G. First Impressions Team Ministry Team Leader
H. Deacon Ministry Team Leader
I. Worship & Ministry Team Leader
J. Financial Officer
2.1.2 Qualifications of Leaders
A. Be Covenant Member for a minimum of 6 continuous months and able to serve at least two years in the position
B. Leaders will serve no more than three years and will have at least one year off before they can serve again. Beginning in the year 2023 the BLT will have established this rotation process. 
C. Be a regular attender to a weekly worship service
D. Be an active/regular participant in a Prayer and Bible Study Group
E. Be willing to develop a replacement leader for the area of ministry to ensure the ministry plans are continued 
F. Have effective communication skills in person and with appropriate digital applications (i.e. email, phone and text)
G. Learn and use effective skills to efficiently and effectively lead meetings 
H. Be skilled and willing to present the plans of the team in Church Conferences
I. Be willing to work closely with other Bethel Leadership Team leaders to reach consciences on the best use of people and financial resources as a team player and servant leader
J. Bethel Leadership Team leaders will be non-paid covenant members of the church
K. Be committed to attend regularly schedule Bethel Leadership Team meetings
2.1.3 Election Process for Leaders except the Pastor and the Deacons
A. Nominated by the current Bethel Leadership Team and approved by the church. 
B. Needs greater than 50% approval of covenant members present in a church conference as defined in Section 3. Church Conferences of the Bylaws. 
2.1.4 Key Duties of Leaders
A. Provide strategic leadership to the church
B. Align the ministries, activities and events with the discipleship process (connect, love disciple, and serve) to ensure that clear priorities are maintained for all people and financial resources
C. Enlists the members of the ministry teams based on the needs of the team, the available people, and the priorities of the Bethel Leadership Team as stated in Section 2.1.5 Qualifications of Ministry Team Members
D. Establish an annual plan at the team level of ministries, activities, and events in alignment with the church mission
E. Prepare the annual budget in alignment with the plans established for ministries, activities, and events. This budget is at a Team level (i.e. for each of the 9 areas( and submitted to the church for approval
F. Team leaders working with the team members use the budgeted money in the best way to achieve the objectives of the team’s ministry
G. Maintain a process of leadership development
H. The legal representatives of the church will be the Deacon Ministry Team Leader, the First Impression Team Leader, and the Church Financial Officer
J. The Bethel Leadership Team will appoint covenant members to represent the church along with the Pastor at the Beaverdam Baptist Associational meetings. The Bethel Leadership Team can also appoint the Pastor and other covenant members to represent the church at state and national meetings
K. The Bethel Leadership Team, led by the Deacon Ministry Team Leader, with appropriate input from the Pastor, will assess the performance of the Pastor and set the compensation package for the pastor
L. When selection of a pastor is needed, the Bethel Leadership Team, led by the Deacon Ministry Team Leader, will establish the process and lead the church in selecting a new pastor (see section 2.1.A.b for details).
M. The Bethel Leadership Team, led by the Pastor, will develop, no less frequent than annually a performance plan for each paid staff member
N. Provide input, review and approval of the Pastor led performance assessment of all paid staff members and set the compensation package for each paid staff member
O. Establish Key objectives within their team and ensure the following guidelines are upheld:
i.  Teams plan and conduct their ministry
ii. Teams do not plan activities and events for other teams
iii. Events and activities that involve more than one ministry team must be coordinated by a leader from one of those teams, but all teams involved should be in agreement and work together 
2.1.5 Qualifications of  Ministry Team Members except Deacons 
A. Be a regular attender to a weekly worship service
B. Be an active/regular participant in a Prayer and Bible Study Group
C. Shall be a Covenant Member of Bethel Baptist Church
D. Persons regularly attending, including those who are under the Watchcare of the church, may participate with Covenant Members conducting the Ministry for a limited time generally less than the time period between two church conferences
2.1.6 Election Process of Ministry Team Members except Deacons 
A. The Ministry Team Leader identifies the individuals to serve on the team
B. These team members will then be submitted to the Bethel Leadership Team for approval
2.1.7 Key Duties of Ministry Team Members except Deacons 
A. Support the objectives of the team under the leadership of the Ministry Team Leader
2.1.1.A Pastor
Role of the Pastor
i.   Study the Bible and pray so that he can lead the church in Bible centered preaching that comes from an overflow of what God is doing in his life
ii.  Shepherd the church through pastoral care
iii. With help of the Worship and Media Team, leads the church in worship
iv. Gives direction and oversight to the work of the Bethel Leadership Team and other paid ministerial staff members
v.  Ensures an intentional leadership development process is in place for both current and future leaders
Selection of the Pastor
i.   The Bethel Leadership Team, led by the Deacon Ministry Team Leader, as defined in Section 2.1.4, has lead responsibility of establishing the process of selecting the Pastor
ii.  The process will meet the following requirements:
1. The Bethel Leadership Team shall bring to the consideration of the church only one name at a time
2. Election shall be by ballot, an affirmative vote of three-fourths (74%) of Covenant Members in attendance at the church conference for this choice
3. The pastor, thus elected, shall serve until the relationship is terminated by his request or the church’s request
Pastor Performance Review
See section 2.1.4.J
Vacating of the Pastor
i.  The pastor may relinquish the office as pastor by giving proper notice as outlined in the Personnel Policy Manual at the time of resignation
ii. The church may declare the office of pastor to be vacant. This process is initiated by the Bethel Leadership Team or by a written petition signed by no less than one-fourth of the Covenant Members (Covenant Members is defined in the Constitution). Such action shall take place at a special called church conference as defined in Section 4. Church Conferences called for that purpose. The vote to declare the office vacant shall be by secret ballot; an affirmative vote of two-thirds of the Covenant Members present being necessary to declare the office vacant. The termination shall be immediate and compensation shall be rendered according to Personnel Policy Manual. 
2.1.1.B. Ministry Team – Early Childhood
Purpose Of the Team
i.   Conduct and lead all ministry and discipleship activities done by Bethel for the Early Childhood age group (birth – Pre-K5)
Duties Of the Team
i.  Establish a standard of “spiritual maturity/Bible knowledge” desired for children in that age group to reach prior to moving to the next age group
ii.  Have a process to lead the children into an age appropriate level of spiritual maturity
iii. Have age appropriate worship and discipleship activities during the worship service(s)
2.1.1.B.1 Bethel Learning Center
Purpose
i.  The Bethel Learning Center is a nonprofit week day ministry of Bethel Baptist Church that seeks to provide a safe and loving Christian environment where children two, three and four years of age can receive educational instruction and care appropriate for their developmental levels
Duties
i.  Provide a safe and loving environment where children can grow:
1. Spiritually
2. Mentally
3. Physically
4. Emotionally
ii.  Provide children with opportunities for success which will promote the development of independence and a positive self-concept
iii. Maintain a Handbook that is available to any Covenant Member of the church
Hiring of the Staff
i.  Director
1. Will be a Covenant Member of
Bethel Baptist Church
2. Nominated by the Early Childhood Ministry Team Leader and elected by the Bethel Leadership Team
Teachers and Other Staff
i.  Selected by the Director and Early Childhood Ministry Team Leader
ii. Church Facilities and administrative support will be provided at a cost established by the Bethel Learning Center and the Bethel Leadership Team
2.1.1.C. Ministry Team – Elementary
Purpose Of the Team
i.   Conduct and lead all ministry and discipleship activities done by Bethel for the Elementary age group (Kindergarten – Grade 5)
Duties Of the Team
i.  Establish a standard of “spiritual maturity/Bible knowledge” desired for children in that age group to reach prior to moving to the next age group
ii.  Have a process to lead the children into an age appropriate level of spiritual maturity
iii. Have age appropriate worship and discipleship activities during the worship service(s)
2.1.1.D. Ministry Team – Middle School
Purpose Of the Team
i.   Conduct and lead all ministry and discipleship activities done by Bethel for the Middle School age group (Grades 6, 7, and 8)
Duties Of the Team
i.  Establish a standard of “spiritual maturity/Bible knowledge” desired for children in that age group to reach prior to moving to the next age group
ii.  Conduct discipleship training at a time that best works for those in that age group
iii. Have a shadowing process to encourage students to team with the adults to get them involved in serving so that after high school they join a ministry team
iv. Have a process to lead the pre-teens into an age appropriate level of spiritual maturity
2.1.1.D. Ministry Team – High School
Purpose Of the Team
i.   Conduct and lead all ministry and discipleship activities done by Bethel for the High School age group (Grades 9, 10, 11, 12)
Duties Of the Team
i.  Establish a standard of “spiritual maturity/Bible knowledge” desired for children in that age group to reach prior to moving to the next age group
ii.  Conduct discipleship training at a time that best works for those in that age group
iii. Have a shadowing process to encourage students to team with the adults to get them involved in serving so that after high school they join a ministry team
iv. Have a process to lead the pre-teens into an age appropriate level of spiritual maturity